Receipt

A Receipt is a digital record of money received by a business, typically linked to a customer payment or other income. It updates the relevant accounts (e.g., cash or bank) and helps track and reconcile financial transactions.

To access the Receipt, go to: > Home > Application > Finance > Operations > Receipt

How can I get Benefit ?

ValueBot offers a useful feature for account ledger through Receipt

Using receipts in accounting can provide several benefits, helping you maintain accurate records, streamline processes, and improve financial management. Here’s how you can benefit from using receipts in your accounts:

1. Accurate Record-Keeping

• Track Transactions : Receipts serve as proof of transactions, ensuring all income and expenses are recorded accurately.
• Avoid Errors: By referencing receipts, you can reduce mistakes in data entry and ensure your ledger reflects the correct amounts.

2. Simplified Reconciliation

• Match Transactions : Receipts help you match transactions in your bank statements with your ledger entries, making reconciliation faster and easier.

3. Improved Financial Reporting

• Cash Flow Analysis: By categorizing receipts, you can better understand cash flow trends and make informed decisions.

4. Automation with Tools like ValueBot

• Integration with Ledger: Automatically sync receipt data with your accounting ledger, minimizing manual entry and improving efficiency.

5. Fraud Prevention

• Verify Transactions: Receipts act as proof of purchase, helping you verify legitimate transactions and detect fraudulent activities.
• Accountability: They ensure accountability among employees or team members who handle expenses.

Properties

Primary Properties

Property	Description
Voucher No	Voucher Entry Number will generate default
Date	Date refers the Transaction date
Reference No	Can Enter other references number related to Voucher
Receipt From	You Can Select Account ledger from list
Amount	Enter Amount you want to Receive
Receipt to	You Can Select Account ledger from list
Amount	Enter Amount you want to Receive
Narration	Can Enter information releated to Voucher

Line wise Properties

Property	Description
Type	If we select 'To-Credit,' the amount will be posted to the credited account.
Type	If we select 'To-Debit,' the amount will be posted to the debited account.
Ledger	You can select account ledger from list
Amount	Enter the amount you need to post to the ledger

Create New Receipt

• Go to the Receipt

• You can observe Voucher Number is generated by default.
• Under the Receipt from you can pick the Account Ledger from the list you have already created.
• Enter the Amount which you have received.
• Under the Receipt to you can Select the Bank Account or Cash in Hand from the list you have already created.
• Enter the amount to post to Bank Account or Cash on Hand.
• By Clicking Add New You can you use Line wise Entries to post amount to other ledgers. (Ex. TDS Deduction Entries)

• Enter any additional information in the Narration field for your reference.
• Click Save

Edit a Receipt

• Go to the Ledger Summary
• Select Account Ledger and Choose the transaction. By double-clicking, you can open the transaction.

• Make necessary changes
• Click Save

Delete a Receipt

• Go to the Ledger Summary
• Select Account Ledger and Choose the transaction. By double-clicking, you can open the transaction.

• Click Delete

warning

Deleting a receipt from the ledger will cause a variation in the closing balance.

See Also

• Chart of Accounts
• Payment